Set Up a Group

Advice on setting up an Action Group

  • Get others involved
  • Book a community meeting
    To let people know what is happening and to give them the opportunity to join forces with you.
  • Advertise
    Drop leaflets around the area that is affected.
    Let people know what is going to happen, when it is going to happen, and why you are objecting to it.
    Give a telephone number or email address where they can contact you on for more information.

Your first Action Group meeting

  • Agree your group’s objectives, make sure you all know and agree on what your common goals are.
  • Get everyone’s name, address, phone number, email.
  • Ask people to put their details and how they would like to help; deliver leaflets to their local area, printing, providing wood for signs, giving advice etc.
  • Agree meeting dates, agree where, when and how frequently the group will meet.
  • Fill key roles;
    Chair(s) – organises each meeting (agenda), a point of executive decision, the main figure-head
    Treasurer – is in charge of the groups finances, and bank account if one is set up
    Secretary – the main point of communication in the group, keeps everyone organised and keeps things flowing, arranges meeting and takes the minutes
    other optional roles can include fundraising, public relations, inter-group contacts and leaflet delivery. In most groups any individual could have many changing roles.
  • A plan of action, who are you going to communicate to, how are you going to communicate (leaflet drops, website, posters, notice boards, shops), how does the community communicate back to you (key contacts, Action Group meetings, email addresses), what are you communicating (current news, fundraising events, key dates), how do you fund all of this, events (village fairs, community gatherings, sponsored events – raffles, tombola’s, car boot sales etc), donations (at Action Group meetings, events, selling items, car stickers).
  • Joining other groups. Join CoVoP and find out details of other groups with similar problems
  • Do you need a website? Websites provide a means of communicating what is happening, what you are doing, and what you would like the community to do.
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